Office Manager
Location: New York
Industry: Real Estate
Job Responsibilities
Personal Assistant:
- Manage the Chairman's schedule, coordinate meetings, arrange travel, and handle daily tasks.
- Draft, review, and organize important company documents, reports, and correspondence.
- Organize board meetings and executive meetings, take minutes, and follow up on action items.
- Serve as a liaison between the Chairman and internal departments/external partners to ensure efficient communication.
- Accompany the Chairman to business negotiations, high-level meetings, and industry events, providing necessary support.
- Assist in managing business projects assigned by the Chairman, tracking progress and reporting key updates.
- Maintain confidentiality of sensitive documents in the Chairman's office.
- Handle urgent tasks or unexpected situations with flexibility and resourcefulness.
Office Management:
- Assist with the processing and management of employee visa applications.
- Team establishment, to support HR functions, including recruitment, onboarding, employee records, and compliance with local labor laws.
- Plan and coordinate meetings, travel arrangements, and company events.
- Ensure compliance with local regulations and company policies.
- Act as a cultural bridge between the HK office and global teams, facilitating effective communication and collaboration.
- Handle ad hoc tasks and provide general administrative support to the group management team.
Required Skills and Qualification:
- Education Background: Bachelor Degree or above;
- 3+ years of experience as an executive assistant or in a similar administrative role, with knowledge of corporate operations.
- Excellent written and verbal communication skills in both Chinese and English, with the ability to draft professional documents.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Knowledge of employee visa application processes.
- Strong planning and coordination for meetings, travel, and events.
- Ability to handle ad hoc tasks and adapt to changing needs.
- Precision in administrative tasks and compliance.